Deposit Your Research in the Rice Digital Scholarship Archive

Rice faculty, graduate students and staff are encouraged to deposit research publications (including articles, book chapters, conference presentations, and white papers) and research data in the Rice Digital Scholarship Archive. Rice undergraduates may also deposit materials, typically with the sponsorship of a faculty member.

How to deposit your research

In order to deposit your research, you may either:

  • Ask Fondren to handle the deposit: Email your article or data to us, and we’ll create a metadata record, attach the file, provide a link to the final published version (if applicable) and send you the stable URL for the work. It’s easy!
  • Do it yourself: Email us to request that your account be enabled to deposit the Rice Digital Scholarship Archive. Once you are granted the appropriate deposit permissions, you can upload your work using a simple webform.
If you have a large number of items you would like deposited, we can facilitate batch deposits.

Licensing terms

In depositing your work, you will be agreeing to the archive’s Non-Exclusive Deposit License. No transfer of copyright is involved.

What can be deposited in the RDSA?

Please consult the Rice Digital Scholarship Archive Deposit Guidelines to learn about the scope of our collections.

What version of a published article can be deposited?

Publishers have different policies for what version of the article can be deposited in an institutional repository. Generally, publishers allow either a post-print or publisher’s PDF:

  • Post-print: The final, peer-reviewed manuscript that is submitted to the publisher for publication. This is often a word processor document and is not yet formatted by the publisher.Even though the post-print looks very similar to the published version of the article, this manuscript is often treated differently than the published version when it comes to licensing and copyright issues.

    The post-print should not be confused with a “page proof.” Because the “page proof” is produced by the publisher, it can often not be deposited in an institutional repository.

  • Publisher’s PDF/Version of Record: The final, published version of the article. This is often a PDF, formatted by the publisher, with complete citation information.

    Often, if you transferred your copyright to the publisher, you are only allowed to deposit the post-print. All open access journals (plus a few additional publishers) allow posting of the publisher’s PDF.

Publishers may require an embargo period for any article in an institutional repository. The Rice Digital Scholarship Archive is able to honor such embargoes.

SHERPA/RoMEO is a useful resource for identifying the publisher’s policy for a specific journal. You can also contact Fondren for assistance.

Creative Commons

If you deposit work that has not been previously published (and you are the copyright holder), you will have the option to assign a Creative Commons license to your work. Creative Commons licenses allow authors to indicate how they want others to reuse their work. Creative Commons licenses aren’t an alternative to copyright; rather, they give creators more control over how their work is reused.

Need Help? Have Questions?

Email us, consult our FAQ, or call Lisa Spiro at 713-348-2480